Get Started
Need To Know
How Much Will It Cost?
-
General
-
Does Texas State allow minors in the Residence Halls during camps?
Yes, we do. We have many camps on campus with attendees ranging in age from Elementary school kids to adults. If your organization intends to have minors in attendance, your sponsors and leaders must undergo the Campus Program for Minors / Child Protection Training.
-
Do you require that a department sponsor camps?
Yes, we do. All external camps must have a campus sponsor in order to comply with University policies and procedures. Click here for campus sponsorship requirements.
-
How far in advance do you require reservations for the summer?
We generally open our reservations system on November 1 and will accept reservations at any time after that. We would appreciate reservations by March 31, in order to organize the appropriate staff and halls for coverage.
-
Are linens provided or do we bring our own?
We do not provide linens/bedding. Each attendee is required to bring linens of their choice, including towels, etc.
-
-
Meals
-
Are camps allowed/required to eat at the dinning hall? Is there a meal plan?
Meals for the summer are contracted through Chartwells.
Contact 512.245.2585 to set up individual meals (three a day) or catered events. Groups are not required to eat on campus but if they want a catered event, Chartwells has the right of first refusal.
Please note, Texas State University is a tobacco-free campus, and alcohol is not permitted on our property.
-
-
Parking
-
Is there a parking fee?
There is a weekly parking fee of $6.00.
A permit is required for each vehicle on campus. These rates are consistent with the regular university weekly rates. Texas State students will not be eligible for a Red permit. A permit is valid for up to 7 days and is not eligible to be prorated.
Please indicate the number of permits needed on your housing reservation form. For more information contact Parking Services.
-
-
Costs
-
What are the costs related to hosting a camp at Texas State?
Please see our rates page.
-
What are the per day costs for renting a large meeting room?
Please request these spaces as part of your space request in the note section. The charge for our large meeting rooms, in our residence halls, is $100.00 per day. We'll also provide audio/video support (projector, screen, HDMI cords, etc.). These rooms are limited but they do have movable tables and chairs as well.
-
What is the payment process?
All invoices will be sent within 10 business days of the last checkout of the group. Payment is due 20 business days after the invoice has been sent.
-
-
Check-in & Check-out
-
When is conference check-in and check-out?
Check-in varies based on the needs of your group.
Check-out is prior to 11 a.m. Failure to check out by 11 a.m. will result in the group being charged for an additional day.
-
When is guest housing check-in and check-out?
You are more than welcome to arrive at any time on the first date of your reservation. San Jacinto Hall has a 24-hour reception desk.
You must check out by 11 a.m. Failure to do so will result in being charged for an additional day.
For example, if you reserved a room for June 12 to June 13, you may check-in on June 12 at any time regardless of how early or late. You must check out by 11 a.m. on June 13.
-
The Department of Housing and Residential Life reserves the right to change halls based on the needs of the department. Reasons may include emergency maintenance, the size of the group in comparison to the size of the hall, new projects, etc.
Rates for NSF REU Grant Programs vary. Your program must be in conjunction with the Office of Research and Sponsored Programs.
Prices for the 2024 Season will be available October 2023.
Rates
Double and/or Triple occupancy rooms with a bath facility in each room.
Halls: Blanco, Chautauqua, Elena Zamora O'Shea, First Five Freedom, Gaillardia
Double Rate: $41
Single Rate: $62
Double occupancy rooms with an in-suite bathroom.
Halls: Falls, San Jacinto, San Marcos, Sayers, Tower Hall
Double Rate: $49
Single Rate: $65
Sponsorship for External Groups
Requirements
- The contract for external groups will require the signature of the sponsoring department's chair/director.
- The sponsoring department will guarantee payment for the external group; i.e. if the external group fails to pay their invoice, the department will be financially responsible for covering the cost.
- All departments will provide an account number to be billed before the contract is finalized.
- All external groups will require sponsorship from a campus department.